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Request for Proposals
Wireless Network Upgrade
E-Rate Funding Year 18 (2015-2016)

The University of Chicago Charter School (UChicago Charter) is a neighborhood charter school on the South Side of Chicago, operated by the University of Chicago Urban Education Institute. Comprised of four campuses spanning all grades from early childhood through high school, UChicago Charter is a PreK to 12 superhighway that empowers students to RISE to excellence at every level, cultivating critical thinkers and leaders for success in college and in life.

North Kenwood/Oakland (NKO), founded in 1998, educates children from prekindergarten to grade five. Donoghue (DON) was created in 2005 and also serves children from prekindergarten to grade five. Carter G. Woodson (CGW), launched in 2008, provides schooling to children from grade six through eight. Woodlawn (UCW) was established in 2006 and educates students from grade six to grade twelve.

Click to Download the RFP
Wireless Network Upgrade
E-Rate Funding Year 18 (2015-2016)
Updated Sunday, February 15, 2015


Click to Download CBox Location Info
Updated Thursday, February 26, 2015

Project Description

Project Description:

UChicago Charter is seeking to update and expand wireless coverage throughout its four (4) campus locations. Existing infrastructure is currently in place, but is inadequate (due to age and capacity) to meet the needs of the school. This project will add an "overlay" network, reusing as much of the existing cable paths and IDF locations as possible, to support a newly installed wireless system. Device counts, included below, are given as a guide only, and the responding bidder should include detailed specifications, cabling plan drawings, and predicted wireless coverage/density maps, along with a narrative, to explain their solution.

An on-site walkthrough is strongly recommended to assist with bid submissions. Schematic drawings are attached to this proposal for informational purposes only.

To this end we are seeking proposals for installation & configuration of a robust wireless networking solution including:

  • 180 802.11ac Capable Enterprise-Class Wireless Access Point Ports w/ Central Controller,
  • 180 CAT6 runs between stackable switches and WAPs (varied lengths)
  • 4 Chassis-Based, 10Gbit capable Network Switches,
  • 22 Stackable 10Gbit capable Network Switches,
  • 10Gbit Fiber-Optic Backbone to Interconnect MDF & revised IDFs
  • Uninterruptable Power Supplies (UPS) to support Network Electronics
  • all necessary patch panels and cabling,
  • all necessary rack & mounting solutions,
  • all necessary faceplates and jack terminations,
  • all necessary labor, design & engineering coordination,
  • labeling, testing & certification of all terminations,
  • 1-year of maintenance services bundled within the cost of the equipment including configuration modifications.

Frequently Asked Questions - FAQs

  1. When are bids due?
    • UPDATED: The bid due date has been extended to Wednesday, March 4, 2015 at 12 Noon. All bid submission requirements will remain as written in the RFP document listed above.
  2. With a start of date of April 1, 2015, should the job be bid as "second shift"?
    • For the cabling portion of the RFP there is work that could require drilling and other activities that should be done after hours. The Wireless and Switch components can be completed during regular business hours.
  3. What does "NIC" indicate on the prints included in the RFP package?
    • Not In Contract, these spaces should not be included in the bid
  4. How many CBox switches should be allocated per school?
    • As this project is seeking to minimize the necessary switches and cabling needed, this question will be answered by the design proposed by the bidding vendor.
    • Quantities included in the RFP documents are intended as a "scope" number, suggesting the number we estimated using a preliminary reference design. Those quantities, and their allocation across the 4 locations, may vary by solution.
  5. Will the four core switches be replaced? What is port density of the existing of the existing Core switches?
    • For cost reasons, our preference would be to add 10Gbit cards to our existing hp 54xxzl switches located at each campus.
    • If core switch replacements are spec'd, those replacements should include sufficient 10Gbit ports for the additional switches that will support the WAPs and the quantities listed below for each campus:
    • NKO - 20 1Gbit Fiber (LC) + 48 1Gbit Copper (RJ-45)
    • DON - 40 1Gbit Fiber (LC) + 48 1Gbit Copper (RJ-45)
    • CGW - 60 1Gbit Fiber (LC) + 24 1Gbit Copper (RJ-45)
    • UCW Switch 1 (MDF 206) - 40 1Gbit Fiber (LC) + 48 1Gbit Copper (RJ-45)
    • UCW Switch 2 (IDF 115) - 16 1Gbit Fiber (LC) + 24 1Gbit Copper (RJ-45)

Campus Locations

North Kenwood/Oakland Campus (NKO)

1119 E 46th Street

Chicago, IL 60653

Phone: 773.536.2399

Carter G. Woodson Campus (CGW)

4444 S Evans Avenue

Chicago, IL 60653

Phone: 773.624.0700

Donoghue Campus (DON)

707 E 37th Street

Chicago, IL 60653

Phone: 773.285.5301

Woodlawn Campus (UCW)

6420 S University Ave

Chicago, IL 60637

Phone: 773.752.8101

Map of Campus Locations


Walkthrough Schedule

UChicago Charter School – Wireless Network Upgrade – Walkthrough Schedule

UChicago Charter is seeking to update and expand wireless coverage throughout its four (4) campus locations. Existing infrastructure is currently in place, but is inadequate (due to age and capacity) to meet the needs of the school. This project will add an "overlay" network, reusing as much of the existing cable paths and IDF locations as possible, to support a newly installed wireless system. Device counts, included below, are given as a guide only, and the responding bidder should include detailed specifications, cabling plan drawings, and predicted wireless coverage/density maps, along with a narrative, to explain their solution.

An on-site walkthrough is strongly recommended to assist with bid submissions. Schematic drawings are attached to this proposal for informational purposes only.

On-site walkthroughs will start at the Donoghue Campus. The group will then visit each subsequent campus until all sites have been visited. On-site time at each location will last approximately 90 minutes. As all of our campus locations are located in close proximity to one another, only fifteen (15) minutes of travel time will be allotted for movement between locations.

To assist vendors in developing the most accurate possible bid, UChicago Charter School will make its campuses available for on-site walkthroughs on two (2) separate dates:

Monday, February 16, 2015

8:00AM, Donoghue Campus

&

Wednesday, February 25, 2015

8:00AM, Donoghue Campus

Table 1: On-Site Walkthrough Timeline[1]

Start

End

Campus

Activity

Duration

8:00AM

8:30AM

DON

Project Overview & Orientation

30 Minutes

8:30AM

10:00AM

DON

Site Walkthrough

90 Minutes

10:00AM

10:15AM

Drive to CGW Campus

15 Minutes

10:15AM

11:45AM

CGW

Site Walkthrough

90 Minutes

11:45AM

12:15PM

Lunch – On Your Own

30 Minutes

12:15PM

12:30PM

Drive to NKO Campus

15 Minutes

12:30PM

2:00PM

NKO

Site Walkthrough

90 Minutes

2:00PM

2:15PM

Drive to UCW Campus

15 Minutes

2:15PM

3:45PM

UCW

Site Walkthrough

90 Minutes

3:45PM

4:00PM

UCW

Final Q&A

15 Minutes


[1] Timeline listed is advisory only, and may be adjusted to meet the needs of participants traveling with the group. Late arrivals should contact Damon Warren @ (312) 533-8624 for the latest information on group location and on-site specifics.

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